Community School Administrative Assistant
MISSION: Our mission is to inspire and empower all young people to take control of their future.
VISION: We envision a world where everyone has access to an equitable path to success.
PROGRAM DESIGN: Roads to Success (RTS) facilitates a variety of youth programs including after-school, summer camps, retreats, conferences and summer employment opportunities, reaching thousands of young people throughout NYC each year. RTS emphasizes the youth development practice of the Circle of Courage in all our programs; creating an environment of Belonging, where young people can build their Independence, find and develop their Mastery skill, and practice Generosity in their communities. At the core of our programs are staff training strategies that enable our young professionals to develop extraordinarily meaningful relationships with the young people in their care who we call Our Future Leaders because that is what they all are.
PRIMARY FUNCTION: The Community School Administrative Assistant supports the daily administrative and operational needs of the community school by helping to maintain a welcoming, organized, and secure environment for students, families, staff, and community partners. This role supports the Community School Director through a wide range of administrative functions, including but not limited to managing data and documentation, coordinating communications, scheduling meetings and events, and responding to day-to-day operational needs. The Administrative Assistant also supports school and community-based event planning, outreach and engagement efforts, and provides administrative support to school-based teams such as the recess team, attendance team, and family outreach team to ensure effective implementation of community school initiatives. This includes intake, tracking, and review of forms and applications, communication with families and partners when necessary, and ongoing administrative support that strengthens overall school operations.
ORGANIZATIONAL ROLE:
Supervisor: Community School Director
Hours: Part Time, 25 hours per week (9:00 am to 2:00 pm)
Compensation: $22-$25 per hour
ESSENTIAL FUNCTIONS:
Greet students, families, staff, and community partners warmly and professionally, and direct them to appropriate locations or staff members.
Maintain accurate school and program records, including attendance logs, sign-in sheets, registration forms, applications, and other administrative documentation.
Support the Community School Director and school-based teams, including the recess team, attendance team, family engagement team, social work team, and event planning team with scheduling, communications, and day-to-day operational tasks.
Assist in planning, coordinating, and executing school and community events, including creating flyers, tracking RSVPs and sign-in sheets, and supporting event logistics.
Communicate with families and community partners regarding school programs, events, and other needs as directed.
Document and report incidents, concerns, or operational issues to appropriate staff promptly and accurately.
Support the smooth functioning of community school programs by staying informed of daily activities, events, and initiatives, ensuring alignment with DOE standards and community school goals.
Perform other duties as assigned by Community School Director, consistent with the mission of the Community School.
QUALIFICATIONS:
High School Diploma or equivalent is required; Associate’s or Bachelor’s degree is preferred.
Proficiency in data management, Microsoft Office or Google Workspace, and other administrative software is required.
Prior experience in administrative support, office management, program coordination, or working in schools is preferred; equivalent professional experience may be considered.
Familiarity with DOE policies, youth programming, and community school models is a plus.
Experience working with families, students, and diverse communities is preferred.
Must be punctual, reliable, and able to maintain a part-time schedule during school hours, with occasional evening events as required.
COMPETENCIES
Strong organizational, planning, and time management skills, with attention to detail and the ability to meet deadlines.
Excellent written and verbal communication skills with students, families, staff, and community partners.
Strong interpersonal skills, including relationship-building with diverse communities.
Ability to work both independently and collaboratively, taking initiative to support school operations.
Bilingual skills preferred.
EQUAL OPPORTUNITY EMPLOYER
We are an equal opportunity employer, and all qualified candidates will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.
We are committed to creating a diverse and inclusive workplace where all employees feel welcome and valued. We believe that diversity and inclusion are essential to our success in serving youth.
DISCLAIMER
This job description is intended to provide a general overview of the position and its essential functions. It is not intended to be an exhaustive list of all the duties and responsibilities that may be assigned to the staff member. The specific duties and responsibilities of the position may change from time to time, as determined by the needs of the organization.
The staff member must be able to perform the essential functions of the position satisfactorily, with or without reasonable accommodation. Reasonable accommodation will be made to enable employees with disabilities to perform the essential functions of their job, absent undue hardship.